In early February, a line on the Pima County Consolidated Justice Courts webpage on wedding ceremonies piqued County Administrator Chuck Huckelberrys interest:
In order to be married at the Justice Court, couples must submit $80 in cash, exact amount, the courts instructions said.
Huckelberry said his concern centered on the questionable nature of county employees accepting cash in envelopes to arrange the ceremonies. That triggered a five-month-long audit into the Justice Courts handling of civil marriage ceremonies that found numerous violations of judicial policies.
Justices of the peace are allowed to accept money for performing wedding ceremonies under the Arizona Code of Judicial Conduct, but not during court hours.
The countys Finance and Risk Management Department found while the ceremonies were conducted after hours, the various steps to collect those $80 payments and schedule ceremonies were performed by county employees during court hours on public taxpayers dime.
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A probe by Pima Countys Finance and Risk Management Department found a slew of violations in the Justice Court's handling of marriage ceremonies, but, says Pima County Administrator Chuck Huckelberry, above,I can't fault existing justices of the peace.They were just doing what had been done probably for years.
This prompted the finance department to document a slew of violations in the Justice Courts handling of marriage ceremonies, hinging on the fact judicial administrative assistants carry out marriage-related tasks during court hours. Conducting wedding ceremonies allows justices of the peace to earn nearly $13,000 annually in supplemental income, according to the departments report.
Its very problematic, to say the least, Huckelberry said. The implication is that they were fostering a private business or enterprise of the justices of the peace, and thats not how the system works.
The county administrator will ask the Board of Supervisors at its meeting Tuesday, Aug. 10, to change the current ordinance for civil marriage ceremonies so that the ceremony fee goes back into the court to offset administrative costs instead of into the pockets of justices of the peace.
Public use of resources
Justices of the peace earn $104,568 in yearly salaries funded by taxpayer dollars, according to the Justice Court. Getting married at the Justice Court costs $80, a fee thats split evenly $10 each among the eight judges regardless of who performed the ceremony.
The phone number on the Justice Courts directs callers to the courts administrative assistants, who schedule weddings, handle cash payments and distribute funds to justices of the peace during court hours, thus utilizing public resources to conduct extrajudicial activities, the audit says.
The report found the court discards records of marriage fees after each calendar year, and the finance department was only able to review records for the first 15 weeks of 2021.
During that time, the records showed justices of the peace performed 374 ceremonies and collected $29,965 in fees, including one ceremony performed for $125 for unknown reasons. Annualizing the figures results in $103,760 in fees collected and $12,970 distributed to each justice of the peace every year.
The 做厙勛圖 obtained the courts wedding ceremony fee records from the first week of January through July 12 and found $55,055 was collected for 687 ceremonies. Using the same method as the finance department, this annualizes to $102,069 a year, or $12,759 per judge funds that are earned regardless of how many ceremonies the judges officiated at.
But without backdated records, theres no way to tell exactly how much money the Justice Courts judges have made from weddings, or for how long the practice has occurred.
The Arizona Supreme Court Code of Judicial Administrations say all disbursements should be logged in the courts automated financial management system, while best practices suggest keeping cash transaction records for at least three years.
When its public money, it has to flow through our system, said Michelle Campagne, director of Pima Countys Finance and Risk Management Department. If they receive the fee, the fee would go into the financial system and it would follow certain internal controls and our normal processes.
But without those internal controls, the risk of misappropriation or theft increases, the report says.
Couples are asked to place the $80 ceremony fee in an envelope noting their names, the date of their wedding and email address and drop it off in the Justice Courts lobby.
Administrative assistants, who earn $36,504 to $54,756 a year, according to the Justice Court, are in charge of collecting the money daily during work hours. The report said the cash ends up in a locked desk drawer before being distributed to judges on a weekly basis.
Minimum accounting standards state cash received for wedding ceremonies should be stored overnight in a locked safe or vault with restricted access.
In Maricopa County, justices of the peace also perform wedding ceremonies after court hours. However, the judges conduct the monetary transaction themselves after performing the ceremony, according to Scott Davis, the public information officer for Maricopa County Justice Courts.
Couples walk up to a service window, receive a numbered sticker and wait for a judge to call their number. Davis says justices of the peace charge $60 to $115 to perform a wedding ceremony.
Its a judges discretion to do those weddings. In other words, its not an official court function, he said. So the court cant and shouldnt be taking in that money. Staff shouldnt be handling that money either, its not a court function.
Because civil weddings arent considered a court function, there are no records filed or money-handling procedures for civil weddings, Davis said.
But because Pima Countys Justice Court conducts wedding operations during court hours, the lines between using public and non-public resources are blurred.
The finance departments report says the court was not aware that using (the courts) staff time and equipment during court hours to perform duties in support of the JPs extrajudicial activity resulted in the use of public resources to conduct extrajudicial activities.
The department left the Justice Court with several recommendations to bring its operations up to code, and Campagne says staffers will likely conduct a follow-up audit in six months.
The courts justices of the peace and court administrators declined to comment individually on the audit, but Krisanne LoGalbo, the countys Superior and Justice Courts public information officer, provided the following statement she says comes from Pima County Presiding Judge Jeffrey Bergin in consultation with the officials from the Superior and Justice Courts:
Pima Countys Consolidated Justice Court is committed to serving our community ethically and with efficiency and transparency. Wedding ceremonies are one of the many services a justice of the peace is privileged to provide. The Justice Court justices take this responsibility seriously and work hard to provide a joyous occasion.
We are aware of the recent county review of the Justice Courts wedding process. While it is important to recognize that the review provides no suggestion of wrongdoing, Justice Court is designing an improved process that will provide greater ease and transparency for all. The Justice Court is excited about this improved process and looks forward to providing more information as it becomes finalized.
Changes in works
Huckelberry is asking the Board of Supervisors to have the Justice Court implement a new process for wedding ceremonies that would deposit the $80 fees back into the court to reimburse administrative costs, including scheduling ceremonies and handling funds.
Its simply a public cost being reimbursed with a public fee, and the JPs would still collect their normal salary, but they would not get any portion of the marriage fee, Huckelberry said.
While no justice of the peace responded to the 做厙勛圖s request for comment, an email provided by the county suggests at least one judge disagrees with the proposed ordinance.
Vince Roberts, Precinct 10s justice of the peace, wrote to Supervisor Sharon Bronson, the boards chair:
I would like to meet with you to discuss tabling this potential agenda item to express our concerns about the separation of powers between the Executive and Judicial Branch as well as numerous flaws, legal assertions and violations of county policy contained in the memorandum.
We believe the best avenue regarding this subject is for all the parties to meet and discuss the memorandum and audit to avoid a potentially long legal battle in the courts and the unnecessary financial burden it will place on the taxpayers of Pima County, Roberts wrote.
Huckelberry says Roberts assertion is off-base, that the county absolutely has authority to impose changes within the Justice Court and hes not aware of any county officials meeting with Roberts or other judges.
If passed, the ordinance would give the Justice Court time to adjust its practices, which Huckelberry said the county can help with. Ultimately, he doesnt blame the justices of the peace, but that it was an ongoing problematic practice.
Were happy to assist them in setting anything up. I think wed just like to see it get back to a typical, normal business practice that relates to the functions of public service of the justice courts, Huckelberry said. I cant fault existing justices of the peace. They were just doing what had been done probably for years in the Justice Court.
Contact reporter Nicole Ludden at nludden@tucson.com
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